Call for Symposium ProposalsPresent Your Research or Case Report.
The IASRG is accepting the submission of scientific abstracts including case reports and symposia for consideration and possible presentation at Aging and Sleep 2017, which will be held June 29-30, in Lyon, France.
Symposia and abstracts can report on basic, translational, and clinical science research; epidemiologic, social, behavioural, and psychosocial investigations or educational and quality improvement projects.
The Submission Deadline for Symposium Proposals is March 5, 2017
Download Symposium Submission Form
Download Symposium Submission Form
GUIDELINES FOR SYMPOSIUM SUBMISSION
A limited number of submitted symposia are included in the scientific program of the Aging and Sleep 2017, Lyon, France, June 29-30, 2017. The Scientific Committee invites delegates to submit proposals for symposia to be presented at the congress.
The symposia must address scientific issues around a coherent theme of interest to a broad audience.
Each symposium should have three speakers for a total of 60 mn. One or two chairs may be suggested. It is the responsibility of the organizers to select the speakers and chairs and identify financial support. Chairs may be different than speakers (speakers may be chairs). All speakers and chairs are required to register and pay the registration fee.
Please note that it is imperative to receive the acceptance of every speaker in the session prior to submission. Each proposed participant is committed to participate to the congress in case of acceptance of the proposal.
The deadline for complete submission is March 5, 2017. However, early submissions are recommended to interact with the Scientific Committee in order to improve its quality and to avoid a last-minute crisis at the proposal cutoff time. Decisions about acceptance will be notified March 26, 2017.
Instructions for the submission of a symposium proposal To facilitate the review process, please pay careful attention and complete all application fields. Incomplete applications cannot be processed.
Proposals, only in English, must be submitted by March 5, 2017. Proposals must be submitted on or before the closing date. Please note that late submissions will not be considered.
All proposals should be sent in word format by email to both email@example.com and firstname.lastname@example.org
The proposal should include the following information (see submission form in detail):
• A symposium title
• A brief description of the session and its intended audience (max. 250 words) The short description (abstract) should:
o state the scientific purpose and content of the proposal
o present its novelty and scientific interest in the context of international research
o target audience
• Three presentation titles
• Three speakers and contact details
• Three to six learning objectives
Submission for participation on symposia (as speaker or organizer) is limited to two per person. Should an individual participate in more than one session, the Scientific Committee does not guarantee that those presentations will be scheduled in non-conflicting time periods. It is assumed that the first author will be the presenter.
By submitting a proposal at Aging and Sleep 2017, authors are assumed to give consent and authorize the organizers to publish or submit for the publication the abstract and paper, and to include them in any congress publications.
Review processThe Scientific Committee will review all proposals submitted on time, within the specified format. The organizers reserve the right to reject any proposals for failure to comply with submission guidelines above mentioned, linked from this page, or communicated via the organizers.
Submitted symposia will be selected based on the scientific interest of the topics, the expected (near) future scientific breakthroughs and/or highlights and the achievements of the speakers in the field.
Proposals may be accepted as they stand. In some cases, the Scientific Committee may accept a proposal provided that the organizers accept modifications necessary to improve the proposal and/or to make it coherent with other selected symposia.
Notification of acceptanceAll applicants will be notified of the outcome of their submission by e-mail no later than March 26, 2017. Further details will be sent May 2017, giving the time, session and place of accepted presentations. The proposals will be definitely accepted once the organizers have replied and confirmed their participation.
If e-mail notification is not received by the end of March 2017, please contact the organizing secretariat at email@example.com or firstname.lastname@example.org
For administrative purposes, once the different partners have agreed on a proposal, the proposed chair will act as the main organizer. All communication with the congress secretariat will be done exclusively by the main organizer.
Speakers of accepted symposia will be requested to prepare and submit an abstract for publication in the abstract book of the congress - which will be distributed to all participants at the congress. Deadline for authors of accepted symposia sessions to submit conflict of interest information, and a summary of their presentation for Final Program is March 31, 2017.
Registration of presenting authors and chairsPlease note that submitting a proposal for presentation at the Aging and Sleep 2016 does not constitute registration for the congress. Participants attending the congress are required to register and pay the registration fee. This includes all accepted presenting authors, co-authors and session chairs.
All authors accepted for presentation must register for the congress April 9, 2017 in order to confirm their presentation. Failure to do this could result in losing your presentation slot. Accommodation and transportation are the responsibility of the participant.
Withdrawal of a submitted proposalIf you want to withdraw a submitted proposal please contact us at email@example.com and firstname.lastname@example.org
Agreement and disclosureAll authors are requested to disclose potential conflicts of interest. Speakers are requested to disclose potential conflicts of interest regarding their current presentation in the first slide of their presentation. Session chairs are requested to disclose potential conflict of interest regarding the topics of the presentations during their session in the first slide of the session. This will allow the audience to take potential conflicts of interest into account when assessing the objectivity of the presentation. Potential conflicts of interest can involve: grants, honoraria, shares, paid positions on advisory boards, etc.
By submitting a proposal, all proposed participants agree that:
• The proposal must comply with ethical guidelines for scientific research in general, and in particular for human and animal research
• The Aging and Sleep 2017 Scientific Committee will not consider incomplete proposals or any proposal including persons who are not eligible (see guidelines above)
• Each one of the proposed participants has given his/her consent for the proposal and is committed to participate to the congress in case of acceptance
• In case the proposal is accepted, each speaker accepts the conditions of participation to the congress as defined by the organizers
• The Scientific Committee may require changes in speakers or in topics for the proposal before final acceptance
• The organizers may refuse any change to a proposal after it has been accepted by the Scientific Committee, and therefore may reject a symposium which would no longer correspond to the approved proposal. Any change must have the prior approval of the Scientific Committee
• In no event will the organizers be liable for the content of a proposal with respect to its participants or any other person or institution.